Scanning Services For Documents

SaaS architecture solutions are becoming more popular every day since they take full advantage of the power and cost savings of the internet. They are replacing on-premises architecture solutions which require that the customer maintain their own hardware and software to run them.

You may be familiar with Document Scanning, but are you aware that documents can be stored and accessed from any web browser if they are hosted in Software as a Service (SaaS) architecture solution? Not only can documents be easily located and accessed, all users need to use the solution, from any location, is a web browser.

Below are some of the advantages of Document Scanning Service offerings:

Web Browser Access: Documents can be accessed from any web browser, anywhere in the world. Think of the possibilities - lawyers working on the same case can locate and share documents with each other using web based collaboration services. User access could also include other people involved in a trial, such as expert witnesses, law enforcement, paralegals, etc.

Availability: Document Scanning Services host their documents on remote servers which are configured to be available 24 hours a day, 7 days a week. They are also networked with other hosting servers should the primary servers go down for any reason.

Security: Document Scanning Services provide extensive security and require a User ID and password to enable access. Users are also limited to viewing only documents associated with their account, regardless of how many customers are sharing the service.

Accessibility: Document Scanning Services typically provide sophisticated indexing functionality so that documents can be accessed quickly and easily. They also offer keyword, full-text search functionality should the end user not have information necessary to utilize the indexing.

Version Control: Document check-in / check-out functionality can be utilized to ensure that anyone accessing a document will receive the latest version. This capability is extremely important when multiple people are working with the same document, such as engineers, architects and software developers.

Disaster Protection: Unfortunately in this day and age, we all have to be prepared for disasters, whether they are natural or man-made. Document Scanning Services typically have multiple failover sites should the primary hosting site become unavailable. Since these hosting sites are accessed via the internet, they can be located over a wide geographic area, including less expensive real estate.

There are many reasons to consider utilizing a Document Scanning Service regardless of your type of industry or department within an organization. In my opinion, Document Scanning and Document Access are perfectly suited to the fast-growing list of successful, Software as a Service (SaaS) solutions.